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GP 11 - Registration Committee Charter

Policy Number: GP 11 Effective Date: March 2023
Last Review Date: September 2022 Next Review Date: March 2024
Review Frequency: Annually Related Supporting Documents:
  1. Establishment 

    The Registration Committee is established pursuant to section 9 of the Act.

  2. Source of Authority 

    The committee is delegated authority from Council via Bylaw 3.

  3. Composition  

    The committee shall comprise a minimum of seven (7) members.

    3.1.1. The committee shall include a minimum of two (2) public representatives appointed by Council.

    3.1.2. The balance of the committee shall be Registrants.

    3.2. The CEO and Registrar, or designate, shall attend meetings of the Registration Committee.

    3.3. Any committee member may serve as Chair.

    3.4. The Chair shall be selected by Council on recommendation from the Nominating Committee.

    3.5.  Council is responsible for removal of members.

  4. Eligibility  

    Members must not currently be a member of College Council or another College regulatory committee.

    4.2. Members shall meet the competence requirements defined by the Nominating Committee. 

    4.3. Council is responsible for removal of members.

  5. Term  

    The term of office for committee members is three (3) years, staggered with approximately one-third of thee members appointed each year.

    5.2. The term of office for the Chair is two (2) years.

    5.3.  All committee members may serve one (1) additional term.

    5.4.  A member continues to hold office after the expiry of the member’s term until the member is reappointed or a successor is appointed.

    5.5. If a vacancy occurs on the Registration Committee, Council may:

    5.5.1. appoint another person as a member of the committee; or

    5.5.2. leave the vacancy unfilled, unless the membership would be reduced below three, in which case another person shall be appointed as a member of the Registration Committee.

  6. Quorum  

    A quorum is at least three (3) members, the majority of which must be registrants.

  7. Meetings 

    7.1.  All decisions shall be by a majority vote.

    7.2. The Chair does not vote unless there is a tied vote, in which case the Chair’s vote decides the matter.

    7.3. Subject to the Act and the Bylaws the Registration Committee may determine its own rules respecting the calling of and conduct at its meetings. Meetings of the committee are held in private unless otherwise determined by the committee.

  8. Duties and Powers 

    The committee may: 

    8.1. Consider and decide on an application for registration or an application for practice permit, if so referred by the CEO & Registrar;

    8.2. Cancel a practice permit if satisfied that the applicant has not met the conditions imposed when the practice permit was issued;

    8.3. Undertake any other power or duty given to it under the Act, the Regulations, or the Bylaws; and

    8.4. Disclosure of information (as stated in the Bylaws) must be retained, this is the only authority we have to publish contraventions, etc. and provides structure for the Act 119 (1)(f).

  9. Publication of Information

    If it is satisfied that it is in the public interest to do so, the Registration Committee may

    9.1. The publication of information surrounding the discovery of a person acting as a Registered Nurse, Nurse Practitioner, Graduate Nurse, Graduate Nurse Practitioner or Certified Graduate Nurse who does not hold a practice permit;

    9.2. The publication of any fraudulent or false information received in respect of an application under the Act or the Regulations, including the name of the person concerned and their employer, if any.

    9.3. To prevent impostors from engaging in the practice of nursing, the Registration Committee may authorize the issuance of notices or warnings to employers or other persons in such form and manner as the committee considers appropriate.

  10. Confidentiality

    10.1. Information respecting applications under the Act, the Regulations or the Bylaws that is received by a member of the Registration Committee shall be kept confidential by that member.

    10.2 Information given to the Registration Committee shall be disclosed only in accordance with the Act, the Regulations, the Bylaws or as otherwise required by law.

    10.3. The CEO & Registrar may disclose the status of an application under consideration by them or the Registration Committee to the applicant or an employer or prospective employer.

    10.4. The CEO & Registrar shall not disclose any other information respecting an application unless it is required to be disclosed for the purpose of the Act, the Regulations or the Bylaws or otherwise required by law.

    10.5. The Registration Committee may authorize the disclosure of information for statistical use when the information cannot be attributed to a particular individual or facility.

  11. Delegation 

    The Registration Committee may delegate any of its powers or duties to the Registrar, with or without conditions.