GP 11: Registration Committee Charter
| Policy Number: |
GP 11 |
Approve Date: |
December 2025 |
| Review Frequency: |
Triennial |
*May be reviewed earlier as required |
1. Source Authority
The Act: Sections 9, 43(4), 52.
The Regulations.
2. Establishment
The Registration Committee is established by Council, as per Bylaw 3, pursuant to section 9 of the Act.
3. Composition
3.1. The committee shall comprise a minimum of seven (7) members.
3.1.1. The committee shall include a minimum of two (2) public representatives appointed by Council.
3.1.2. The majority of the committee shall be Registrants.
3.2. The CEO & Registrar, or designate, shall attend meetings of the Registration Committee.
3.3. Any committee member may serve as committee Chair.
3.4. The committee Chair shall be selected by Council on recommendation from the Nominating Committee.
3.5. Council is responsible for removal of members from the Registration Committee.
3.6. The Chair may direct a panel of three (3) or more members of the Registration Committee to carry out any power or duty that the Registration Committee may carry out under the Act.
4. Eligibility
4.1. Members of the Registration Committee must not currently be a member of College Council or another College regulatory committee.
4.2. Members shall meet the regulatory committee competencies as defined in GP 21 - Council and Committees Selection Policy.
5. Term
5.1. The term of office for committee members is three (3) years, staggered with approximately one-third of these members appointed each year.
5.2. The term of office for the committee Chair is two (2) years.
5.3. All committee members may serve one (1) additional term.
5.4. A member continues to hold office after the expiry of the member’s term until the member is reappointed or a successor is appointed.
6. Quorum
A quorum is at least three (3) members of the committee or a panel, the majority of which must be registrants.
7. Meetings
7.1. All decisions shall be by a majority vote.
7.2. If there is a tie vote, then the Chair or Panel Chair, as the case may be, shall cast a second and deciding vote.
7.3. Subject to the Act, the Bylaws and this Charter the Registration Committee may determine its own rules respecting the calling of and conduct at its meetings.
7.4. Meetings of the committee are held in private.
7.5. Any party relying on artificial intelligence to assist with their submissions must disclose their use of artificial intelligence to the committee Chair or Panel Chair, as the case may be.
8. Duties and Powers
The committee may:
8.1. consider and decide on an application for registration or an application for practice permit, if so referred by the CEO & Registrar;
8.2. direct the CEO & Registrar to cancel a practice permit and registration if the committee is satisfied that the applicant has not met the conditions imposed when the practice permit was issued;
8.3. undertake any other power or duty given to it under the Act or the Bylaws.
9. Publication of Information
If it is satisfied that it is in the public interest to do so, the Registration Committee may authorize the following:
9.1. The publication of information surrounding the discovery of a person acting as a Registered Nurse, Nurse Practitioner, Graduate Nurse, Graduate Nurse Practitioner or Certified Graduate Nurse who does not hold a practice permit.
9.2. The publication of any fraudulent or false information received in respect of an application under the Act or the Regulations, including the name of the person concerned and their employer, if any.
9.3. The issuance of notices or warnings to employers or other persons in such form and manner as the committee considers appropriate to prevent impostors from engaging in the practice of nursing.
10. Confidentiality
10.1. Information respecting applications under the Act, the Regulations or the Bylaws that is received by a member of the Registration Committee shall be kept confidential by that member and shall not be used or disclosed by the member except as necessary to carry out the Registration Committee’s powers and duties under the Act.
10.2. Information given to the Registration Committee shall be disclosed only in accordance with the Act, the Regulations, the Bylaws or as otherwise authorized or required by law.
10.3. The CEO & Registrar may disclose the status of an application under consideration by them or the Registration Committee to the applicant or an employer or prospective employer.
10.3.1. The CEO & Registrar shall not disclose any other information respecting a pending application unless it is required to be disclosed for the purpose of the Act, the Regulations or the Bylaws or otherwise authorized or required by law.
10.4. Information respecting applications for registration or practice permits may be provided or published by the Registration Committee in summarized or statistical form if the information is provided or published in a manner that it is not possible to relate the information to any identifiable person or facility..
11. Delegation
The Registration Committee may delegate any of its powers or duties to the CEO & Registrar, with or without conditions.