• Announcements 0
  • Find a nurse
  • Make a complaint
  • Login
  • Search
  • About us
  • Protect the public
  • Become a nurse
  • Maintain your permit
  • Standards and learning
  1. About us
  2. College Bylaws
  3. Part 4 - Membership
  4. 9. Registers and Records
Announcements

1 / 3

9. Registers and Records

9.1. Historical Record

The Registrar shall continue the historical record of every person registered as a Registered Nurse containing such information as the Registrar considers appropriate. In addition, the College shall maintain a historical archive containing such information as the College deems appropriate.

9.2. Name to be used on the register

  1. For the purposes of the registers, the regulated member must provide the College with their full legal name. “Full legal name” means a person's first and last name and is the name:
    • set out on the person's birth certificate or record of birth;
    • set out on the person's certificate of change of name; or
    • the name taken by the person after they get married or divorced.
  2. The Registrar may, at any time, verify the regulated member's full legal name by requiring the regulated member to provide proof of their full legal name in a form that is satisfactory to the Registrar. This may include: a driver's license; passport; permanent resident card; birth certificate; record of birth; certificate of change of name; marriage certificate; or divorce certificate.
  3. The regulated member's full legal name is the name that will appear in the register and on the regulated ember's practice permit and must also be the name used by the regulated member in their practice setting.
  4. Notwithstanding subsection (c), a regulated member may make a request to the Registrar to use a name other than their full legal name in the register, on their practice permit and in the practice setting. The Registrar may grant the regulated member's request if the Registrar is satisfied that extenuating circumstances exist. 
  5. If a regulated member's full legal name changes, they must inform CARNA of the change and, if the Registrar requests, provide proof of the change of name in a form that is satisfactory to the Registrar. This may include: a driver's license; passport; permanent resident card; birth certificate; record of birth; certificate of change of name; marriage certificate; or divorce certificate. 

9.3. Changes to Information

  1. The Registrar may add to or remove information from any register of the College.
  2. Upon the direction of the Council, a Hearing Tribunal, the Registration Committee, a Complaint Review Committee or the Competence Committee, the Registrar may correct or remove any entry made in error in a register of the College.
  3. No registration or practice permit shall be cancelled except in accordance with the Act.

9.4. Written and Computer Records

The registers established by the Act and these Bylaws may be maintained in a written record or by means of a computer record, or both.

9.5. Access to Personal Information

  1. A member of the College may request access to the information on their record through the College's Privacy Officer.
  2. In accordance with the Act, a member of the public may request information on the register respecting a named regulated member, and the College must provide the following information:
    1. the full name of the regulated member;
    2. the regulated member's registration number;
    3. whether the regulated member's registration is restricted to a period of time and, if so, the period of time;
    4. any conditions on the regulated member's practice permit;
    5. the status of the regulated member's practice permit, including whether it is suspended or cancelled;
    6. the regulated member's practice specialization recognized by the College;
    7. whether the member is authorized to provide a restricted activity not normally provided by regulated members of the College;
    8. whether the member is not authorized to provide a restricted activity that is normally provided by regulated members of the College;
    9. whether the regulated member has been directed to cease providing professional services by the Complaints Director.
  3. No other information recorded on any College register may be disclosed without the individual's consent to the disclosure in writing, except where required by the Act, Regulations, or other legislation.

9.6. Determination of Residence

When it is necessary to determine the residence of a member for any purpose under the Act, Regulations or these Bylaws, the residence of the member shall be considered for all purposes to be the address of the member recorded in the Register unless otherwise provided in these Bylaws.

9.7. Application Date for Renewal of Annual Practice Permit

  1. An annual practice permit expires on September 30th each year, unless otherwise provided for in the Act.
  2. Each regulated member must submit a complete application including fee payment and all information required by the Registrar under section 40(1) of the Act and section 21 of the Council Regulations, by September 30 of each year. The application must indicate whether the member is applying for a practice permit or for non-practicing membership.
  3. An application for renewal of an annual practice permit will not be assessed until it is complete as defined in (b) above.
  4. A reinstatement fee will be charged on any application for renewal of an annual practice permit received after September 30.
  5. A regulated member whose complete application as defined in 9.6 (b) above, is not received by September 30th, will have their practice permit suspended until they have met all outstanding requirements, and may have their registration cancelled pursuant to the Act.

9.8. Reissuing of Practice Permit, Reinstatement of Registration

  1. A regulated member whose practice permit and registration are cancelled only for non-payment of fees may have the practice permit reissued and registration reinstated upon payment of any outstanding fees.
  2. A regulated member whose practice permit is suspended under Section 40(2)(c) of the Act may apply for the practice permit to be reissued (within the same practice year) by submitting to the Registrar a written application for reissuing of a practice permit, including a complete application as defined in  9.6(b) above and evidence of meeting outstanding conditions on the preceding practice permit.  The regulated member's practice permit may be subject to conditions, upon being reissued.
  3. A regulated member whose practice permit and /or registration are cancelled under Section 43(4) of the Act, may apply for the practice permit to be reissued and registration to be reinstated by submitting a complete application as defined in 9.6(b) above, and a written application for reinstatement to the Registrar. The member's practice permit may be subject to conditions, upon being reissued/reinstated.
  4. A person who continues to provide nursing services as defined by the Act while their registration or practice permit is suspended, cancelled or expired, is in contravention of legislation and may be referred to the Complaints Director or be subject to penalty according to the HPA.  If the registration is reinstated and/or a practice permit reissued, the registration and practice permit may be subject to conditions, and the contravention may be reported to the Complaints Director.
About us
What we do
Our vision, mission, and values
Council and committees
Governance committees
Regulatory committees
Council
Annual reports and financial statements
Contact us
Phone, address and hours
Online contact form
Employment at CARNA
Reviews
Review of complaints processes and outcomes
Review of approach to fitness to practise
Review of registration process for internationally educated nurses
Volunteer opportunities
College Bylaws
Part 1 - General
1. Definitions
2. Enactment, Amendment, and Repeal of Bylaws
Part 2 - Governance
3. Council
4. Vacant Positions on Council
5. Termination of Membership on Council
Part 3 - Elections
6. Council Election
7. Election Process
Part 4 - Membership
8. Regulated Members
9. Registers and Records
10. Fees
Part 5 - Registration
11. Registrar
12. Registration Committee
13. Registration Review Committee
14. Competence Committee
15. Professional Liability Protection
Part 6 - Professional Conduct
16. Complaints Director
17. Hearings Director
18. Appeals Committee
19. Hearing Tribunal
20. Complaint Review Committee
21. Reinstatement Review Committee
22. Delegation
23. Notices
24. Publication of Conduct Information
25. Disclosure of an Investigation Report
Part 7 - Nursing Education Program Approval Committee (NEPAC)
26. Duties and Powers
Part 8 - Administration
27. Chief Executive Officer and Registrar
28. Forms and Documents
29. Seal
30. Use of Funds
31. Fiscal and Practice Year
32. Committees
33. Process for Developing or Proposing the Adoption of a Code of Ethics and Standards of Practice
34. Specialty Practice Groups
35. Parliamentary Authority
36. Website
37. Cancellation of 2020 Elections Due to COVID-19 Pandemic
38. Governance Policies
Governance Policies
GP01 - A Message from the Chair
GP05 - Council Charter
GP06 - Council Member's Code of Conduct
GP07 - Conflict of Interest Protocol
GP08 - Safe Disclosure - Whistleblower Protocol
GP09 - Governance and Communications Protocol
GP10 - Council Selection Policy
GP11 - Council Competencies and Attributes Profile
GP12 - Council and Committees’ Performance Review Framework
GP13 - Councillor Expectations Policy
GP14A - Complaint Review Committee Charter
GP14B - Registration Committee Charter
GP14C - Registration Review Committee Charter
GP14D - Competence Committee Charter
GP14E - Nursing Education Program Approval Committee (NEPAC) Charter
GP14F - Appeals Committee Charter
GP14G - Hearing Tribunal Charter
GP15 - Regulatory Committees Selection Policy
GP16 - Regulatory Committees Competencies & Attributes Profile
GP17A - Nominating Committee Charter
GP17B - Leadership Review and Governance Committee Charter
GP17C - Finance and Audit Committee Charter
GP19 - Chair’s Charter
GP21 - CEO & Registrar’s Charter
GP24 - CEO and Registrar’s Performance Management Framework
GP25 - CEO & Registrar Succession Plan
GP26 - Corporate Secretary’s Charter
GP27 - In Camera Sessions Protocol
GP28 - Electronic Meeting Protocol
GP29 - Equity, Diversity and Anti-Harassment Policy
GP30 - Investment Limitations Policy
GP32 - Business Recovery and Continuity Policy
Contact Us

Toll Free: 1 (800) 252-9392
Tel: (780) 451-0043
Fax: (780) 452-3276
Email: carna@nurses.ab.ca


For media inquiries, please email:
communications@nurses.ab.ca

Our Location

11120 178 Street
Edmonton, AB T5S 1P2

Appointment Hours

We are only accepting visitors with appointments.
Call and press 0 to speak with reception.

Monday - Friday, 8:30 a.m. to 4:30 p.m. MST

Protecting the public,
evolving the profession



Privacy policy


© 2021 College and Association of Registered Nurses of Alberta